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Medical Records Production (printing/scanning)

Position
Summary:

The Production Specialist I role is an entry level to the Production Department.
The Production Specialist I will be cross trained in multiple job functions as listed below, and may specialize in particular facets of the position as determined by the Production Supervisor.

Job Functions
Essential Functions
Production Scanner
Scan in all new customer orders
Preparing all orders received in the sequence required for scanning
Scan documents using any and all scanners found within the ABI equipment base
Use, clean and maintain all scanners within factory specifications and report any and all maintenance and repairs needed to the equipment
Complete daily reports as required
Communicate all issues to Team Leader or Supervisor
Any other tasks that may be assigned by Supervisor
Production Binder
Sort records as the prints are removed from the printer
Verify that the name on the printed records matches all attached documentation
Bind records per specific client's instructions, including side tabs, CD of records when required
Process large volume copy jobs, as required
Package and send completed delivery to be uploaded, as requested
Print all color documents and package, as needed
Sort, Package, Status, and ship deliveries to appropriate field office or mail
Perform preventive maintenance of production printers
Organize and maintain the cleanliness of company warehouse Complete daily reports as required
Communicate all issues to Team Leader or Supervisor
Any other tasks that may be assigned by Supervisor
Production Shipping
Retrieve records from delivery shelves
Sort delivery by address
Package deliveries either in a box or envelope depending on size
Fold all status letters and insert in envelopes
Status all deliveries being shipped in computer system daily
Print and attach all shipping labels for USPS/ FedEx
Maintain and organize work flow
Maintain confidentiality of files received
Assist in preparing the incoming work for scanning department
Respond to all emails concerning status and movement of orders within the department
Enter accurate status of work orders into WinCopy, and or SolCom
Redistribute work orders, records, x-ray films, etc.
, to other departments as required
Route printed documents to the appropriate departments in a timely manner
Drill paper and keep paper on hand to refill all printers, as needed
Complete daily reports as required
Communicate all issues to Team Leader or Supervisor
Any other tasks that may be assigned by Supervisor
Marginal Functions
Assist with clerical duties such as mail/fax or e-mail when needed
Assist in preparation of documentation for scanning
Make CD's of files as required
Status all completed work to delivery shelf or to mail
Sort and package all deliveries
Evaluate process for improved efficiency


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